A Comprehensive Guide to FlexBoard for Creating Rosters and Employee Management

FlexBoard for Creating Rosters and Employee Management

Whether you are navigating through coworking spaces, scheduling meetings, or even optimizing employee rosters, Stylework’s hybrid workplace platform, FlexBoard, has got you covered. This hybrid workplace management tool has so much to offer and possesses the ability to transform your workspace management.

To put it simply, FlexBoard is your all-in-one solution for optimizing your hybrid workspace environment and management.

Why Choose FlexBoard?

  • Efficient Management: FlexBoard streamlines HR, billing, and agreement processes for the operators with ease.
  • Convenience: This hybrid workplace management tool is accessible as a mobile app for easy workforce check-in, consolidating invoicing, and budget management.
  • Flexibility: This SaaS tool for hybrid workplace management platform offers various plans to choose from to suit your coworking space’s specific needs.
  • Optimized Space Utilization: FlexBoard utilizes your location data to recommend workspaces more efficiently.

Utilizing FlexBoard

With FlexBoard, managing your hybrid workspace has never been more convenient or efficient. And after you log into your FlexBoard account, you come face-to-face with a world of possibilities to streamline workspace management.

Creating Rosters

In the hybrid workplace platform, assign coworking memberships, select employees, and set dates effortlessly through the intuitive interface.

1. Assign the associated memberships and create a roster name.

create roaster

2. In this minimal hassle process, you then select the employees you would like to assign to the roster from the directory.

assign employees

3. Lastly, select the dates you would prefer your roster to come into office, which is a breeze with the user-friendly interface. And once you are satisfied with all the details provided, just set your roster.

select dates to create roaster

Managing Rosters

View all your available rosters and the details associated with them. Edit your rosters and adjust them as needed, ensuring seamless operations.


Simplify invoicing and billing processes with options for customization based on location preferences in FlexBoard.

So, let’s assume there were a total of 300 visits (150 Platinum and 150 Gold) in a given month across various cities. As shown, ₹22,50,000 is the total upfront billing.

The hybrid workplace management tool offers a listing of invoices, and depending on the customers’ preferences, they can choose the state for which these invoices can be raised, and thus, invoices can be consolidated as per the state selection.

Multi-Location Membership Creation

Create a multi-location membership in your hybrid workplace solution. Choose from Platinum and Gold spaces across multiple cities, tailored to your requirements.

Step 1: Click on Create Membership from the My Memberships section of the Membership module.

Step 2: Select Multi-Location

Select Multi-Location

Step 3: Select Platinum and Gold

Platinum category workspaces are available in 10 cities (Chandigarh, Gurgaon, Bengaluru, Indore, Mumbai, Jaipur, Chennai, Hyderabad, Noida, and Delhi NCT).

Gold workspaces are available in 45+ cities (few are like; Goalpara, Chandigarh, Raipur, Ahmedabad, Gurgaon, Bengaluru, Bhopal, Indore, Ahmednagar, Mumbai, Pune, Mohali, Chennai, Hyderabad, Lucknow, Noida, and Delhi NCT).

Select Platinum and Gold

Fixed Membership Creation

Customize coworking membership details, including seat types and billing durations, for a tailored experience.

Step 1: Select the location.

Step 2: Select the space.

Select the space

Step 3: Select the details regarding the membership. For instance, seat type, membership duration, assigned employees, and billing duration.

Online Payment Options

Upon finalizing the number of visits on the membership information page, the customer needs to complete the payment using any of the available payment methods. Once done, all added employees will be notified on their app about the membership assigned to them.

Online Payment Options

Scheduling Visits

Employees can easily schedule visits through the employee FlexBoard app, selecting locations and spaces with ease.

Step 1: Employees can check the memberships assigned to them on the app under the Membership Tab.

Step 2: For scheduling a visit in a multi-location membership, the employee has to click on the ‘Schedule a Visit’ option.

Step 3: Employees then proceed to select the location and the spaces.

Visit Approval Process

Request approval for bookings, with options to cancel or reschedule as needed.

Step 1: Enter the check-in date and time and click on the Proceed button.

Step 2: The booking request is then sent to the administrator or reporting manager for approval.

Step 3: Employees can check upcoming visits, cancel visits, or reschedule visits.

Tracking Visits at the Membership Level

The administrator and employees can keep track of the number of visits remaining and visits conducted in real-time, monitoring usage and analytics, from the Membership Details.

The Flexi Pass Lifecycle on FlexBoard

  • Manage Employees: Efficiently onboard and manage your workforce.
  • Explore Spaces: Discover and book spaces across multiple locations.
  • Pay Upfront: Simplify payments for visits upfront, ensuring smooth operations.
  • Check-In/Out: Seamlessly check in and out using the B2B/B2C app.
  • Track Visits: Monitor visit details and analytics in real-time.
  • Monitor Analytics: Gain insights into workspace usage and performance through intuitive dashboards.

Wrapping Up!

FlexBoard is not just a hybrid workplace solution—it’s a game-changer for coworking spaces, shared office spaces, and businesses alike. With its customizable features, user-friendly interface, and seamless integration, this hybrid workplace management tool empowers you to optimize your workspace like never before.

Say hello to efficiency, convenience, and productivity with Stylework’s FlexBoard.

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